AI Recruitment Software for
Malaysian Hiring Teams

Scale hiring across Malaysia without adding more disconnected tools. Screen candidates, manage hiring pipelines, automate communication, and coordinate hiring-manager reviews in one connected platform.

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5/5

Trusted by hiring teams across Malaysia and Southeast Asia

6x

Increase in Daily Interview Capacity

75%

Reduction in Screening Time

50%

Faster Time-to-Hire

Everything You Need After Candidates Apply

KitaHQ brings candidate screening, active candidate management, and candidate communication into one connected hiring workflow.

Candidate Screening

HireOS: Candidate Management

Evaluate Candidates With the Evidence to Decide

Review resumes, run AI video interviews, assess candidates against job requirements and generate automated candidate reports.

Explore Candidate Screening

Review hundreds of resumes in minutes

Explore AI Resume Screening

Run multilingual AI interviews at any time

Explore AI Video Interview

Assess skills, communication, role fit

Explore AI Interview Assessment

Turn interviews into candidate reports

Explore Candidate Report

Keep Active Candidates Moving Forward

Keep conversations, candidate profiles, hiring-manager input, and activity organized across your hiring pipeline.

Explore HireOS: Candidate Management

Keep candidate conversations in one place

Explore Candidate Communication

Turn candidate CVs into consistent profiles.

Give hiring managers one place to review

Keep candidate information, evidence, and activity together

HOW IT WORKS

Keep the Hiring Process Connected

Move candidates from initial qualification through screening, progression, and hiring-manager review.

Engage and Qualify Candidates

Confirm candidate interest, ask qualifying questions, and collect the information needed for the initial review.

Review Qualifications and Run AI Video Interviews

Review CVs, qualifying answers, and required documents, then continue screening with AI video interviews.

Manage the Active Pipeline

Track candidate stages, information, and recruiter decisions, then move candidates to the next hiring stage.

Coordinate Hiring Manager Review

Give hiring managers one place to review selected candidates, schedule interviews, add notes, and record decisions.

Recruitment Automation

Build Automation Into Your Hiring Workflow

Automate repeatable steps across screening, candidate communication, and interviews, while humans decide who moves forward.

Explore Recruitment Automation

Built for Teams Hiring Across Malaysia

Support recruitment across Peninsular Malaysia, Sabah, and Sarawak, with flexibility for teams that also hire across Southeast Asia.

One View Across Branches and Locations

Track candidate progress across vacancies in Kuala Lumpur, Penang, Johor, and other locations, so recruiters can see which applications need attention.

AI Video Interviews for Multilingual Hiring

Include AI interviews in languages used in Malaysia and across Southeast Asia as part of your recruitment workflow.

Keep Branch and Department Managers Connected

Share shortlisted candidates and screening results with managers at different branches or departments, and collect their feedback to decide next steps.

Kuala Lumpur-Based Support

Get support from a team familiar with Malaysian recruitment needs and regional hiring operations.

Malaysia Digital Status Company

KitaHQ operates as a Malaysia Digital status company with a registered entity in Malaysia.

KITAHQ SDN. BHD.
ROC No. 202401044179 (1590025-U)
‍Verify on MDEC ↗

INTEGRATIONS

Connect KitaHQ to the Tools Your Hiring Team Already Uses

Keep interviews, scheduling, and candidate communication connected across the tools your team already uses without changing how they work.

Google Meet

Zoom

Microsoft Teams

Calendar

Messages

Flexible Pricing for Different Hiring Workflows

Start with the workflow your team needs today and scale as your hiring grows.

HireOS

From

$29

/recruiter

/month

AI Video Interviews

From

$99

/month

See Full Pricing

Results That Speak for Themselves

All customer stories

Education

Faster Time-to-Hire

50% faster time-to-hire

Fairview Education Group adopted KitaHQ to automate CV review, interview invitations, and multilingual first-round interviews, reducing time-to-hire by 50%

Read case study

“We’re already seeing a 50% reduction in our time to hire, as well as high user acceptance rate and NPS from our user community.”

Grace Ho

Head of EdTech

AI Recruitment Software for Different Hiring Needs

Whether you're filling frontline positions, managing recurring vacancies, or coordinating recruitment across multiple teams, KitaHQ helps you adapt your hiring workflow to the roles and volume you manage.

By Hiring Need

By Industry

See All Solutions

RESPONSIBLE AI & SECURITY

Secure, Human-Led Hiring for Malaysian Teams

Evaluate candidates against job-related criteria, protect their information, and keep progression and hiring decisions with your team.

Hiring Decisions Stay With Your Team

Recruiters review candidate evidence and remain responsible for progression and hiring decisions.

Assessment Based on Job-Related Evidence

Apply consistent screening criteria based on the skills, experience, and qualifications relevant to each role, not appearance or demographic traits.

Transparent, Reviewable Assessments

Recruiters can review the evidence behind AI-supported assessments before making a decision.

Data Protection and Security

Protect candidate data with encryption, access controls, multi-factor authentication, and monitoring, supported by documented privacy practices relevant to Malaysia’s PDPA.

Explore Trust Center

Where KitaHQ works best

Built for Teams With More Candidates Than Manual Processes Can Handle

KitaHQ works best when recruiters repeatedly screen, manage and communicate with candidates across active job openings.

KitaHQ is a strong fit when you

Hire for high-volume roles that need consistent candidate screening.

Manage vacancies across branches, departments, or locations in Malaysia.

Need to screen larger applicant pools without adding more manual interviews.

Want to keep candidate communication, recruitment activity, and manager feedback organised.

KitaHQ does not replace

HRIS, payroll, or employee record systems.

Job boards, sourcing databases or outbound sourcing tools.

Background checks, credential verification or specialist compliance services.

Human judgement in final hiring decisions or highly bespoke executive recruitment.

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Frequently Asked Questions

Want to see how it fits your team?

Let's talk

What is AI recruitment software?

AI recruitment software helps hiring teams manage recruitment tasks such as candidate screening, applicant organisation, communication, and evaluation. KitaHQ combines AI-assisted screening with candidate management and recruitment workflow tools.

Can we manage hiring across Peninsular Malaysia, Sabah, and Sarawak?

Yes. Your team can organise candidates by vacancy, track their progress, and coordinate manager reviews across locations. Teams with regional operations can also use KitaHQ to support recruitment across Southeast Asia.

Can KitaHQ work alongside our existing ATS or HR systems?

KitaHQ can support early-stage hiring and candidate management alongside other recruitment or HR systems. The appropriate setup depends on your existing workflow and integration requirements.

Can different departments or hiring managers collaborate in KitaHQ?

Yes. Recruiters can organise candidate information and share relevant profiles, screening results, and hiring activity with hiring managers for review.

Does KitaHQ automatically move candidates between hiring stages?

Recruiters control candidate progression between hiring stages. KitaHQ supports configurable workflows and automates selected recruitment tasks, such as interview invitations, reminders, and configured follow-up actions.

Can Malaysian recruitment agencies use KitaHQ?

Yes. Agencies managing repeatable roles or larger applicant pools can use KitaHQ to organise candidates, support screening, and prepare profiles for client or hiring-manager review.

Does KitaHQ offer local support in Malaysia?

Yes. KitaHQ has a Kuala Lumpur-based presence supporting teams hiring in Malaysia and across regional markets. Book a demo to discuss your recruitment workflow and onboarding needs.

AI Recruitment Software forMalaysian Hiring Teams